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Re: scanning fees
Over the past year my department has spent a lot of time considering
this issue. We finally came up with a scanning policy (if anyone
wants to see it email me and i'll send it to you) that boils down to
this:
We will scan for free with no guarantees on how long it is going to
take with a really large order--as a government institution we can't
make a profit off of this and we plan to scan everything eventually
anyway. (I know, I laughed hysterically at that at first too, but we
are a very small place and we've got three volunteers coming in to
scan so I usually just hand the orders off to them. Plus, everybody
has certain images that keep getting requested over and over and once
they are scanned, you don't have to do it again).
However, we don't have to fund this for researchers so we charge $1.00
per floppy disk and $20.00 per zip disk then we just try to fit as
much as possible on it. We don't let them provide the disks for fear
of viruses and once they have taken the disk we gave them out of here
we won't put it back in the computers. Which actually sounds sort of
ridiculous as I sit here typing it out, but we have to protect our
computers.
The idea when we started this was to provide scans for free if you
requested delivery by email since all it would cost us is time we
would be scanning some image in our collections anyway. However, this
part hasn't worked so well. I have personally crashed the email
system for our whole park a few times now. Not only that, even if
your email can handle it, there is no guarantee theirs will. I had
some poor panicked students with a deadline fast approaching and the
girl's hotmail account simply wouldn't accept the email.
Our most successful part of all of this is that once the things are
scanned we will sell printouts from our inkjet printer on nice photo
paper for MUCH MUCH cheaper than photo reproduction. We are charging
$2.00 for an 8 x 10 and $4.00 for an 11 x 17. And if they pick images
we've already scanned or only want one or two that we can do right
away this is a lot faster than waiting for the photo to come back from
the lab.
Sorry, I'm just going on and on about this but it really took a lot of
time and effort to come up with our policies. I am enjoying hearing
about other institution's decisions....
Jen Rawlings
Archivist
Jefferson National Expansion Memorial
St. Louis, MO
jeff_archivist@nps.gov
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