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Re: Records for New Building
Kathy:
You'd be wise to assume nothing when it comes to building management saving
drawings of the finished structure.
In a couple of past experiences with other employers, the plant management
did not save all the final (or proposed/amended/change order) drawings, and
would occasionally come to our archivists/collections staff to say "we
need...". The change-order drawings often proved especially relevant. Worse
still, plant management has a rather nasty habit of drawing all over their
final diazo (blueline) prints and/or losing individual sheets all together.
Best advice is to get one pure set of blackline prints each and archive
these permanently as masters, and a reference set of each edition of
drawings. A headache, yes, but what can you do???
Kevin V. Bunker
Student Assistant
CA State Archives
> ----------
> From: Kathy Gaynor[SMTP:kgaynor@LIBRARY2.WEBSTER.EDU]
> Reply To: Archives & Archivists
> Sent: Saturday, August 19, 2000 12:27 PM
> To: ARCHIVES@LISTSERV.MUOHIO.EDU
> Subject: Records for New Building
>
> We are building a new library and are currently working with the
> architects
> on getting our wish list down on paper. We hope to break ground in 2001.
>
> If you have gone through a similar process, you know that you go through
> many drafts before the final sketch becomes a reality. How much of these
> drafts and other records should we be keeping for the archives? There is
> a
> building committee so the official minutes from their meetings should be
> kept. Also, I assume the physical plant will keep the actual blueprints.
>
> Is there a checklist of the types of records connected to a building
> project that should be archived? Any guidance that you could provide
> would
> be greatly appreciated. Thank you very much.
> **************************************************************************
> ****
> Kathy M. Gaynor, Reference Librarian Eden-Webster Library
> (314) 968-6950 475 E. Lockwood Ave.
> (314) 968-7113 fax St. Louis, MO
> 63119
> kgaynor@library2.webster.edu
>
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>
A posting from the Archives & Archivists LISTSERV List!
To subscribe or unsubscribe, send e-mail to listserv@listserv.muohio.edu
In body of message: SUB ARCHIVES firstname lastname
*or*: UNSUB ARCHIVES
To post a message, send e-mail to archives@listserv.muohio.edu
Or to do *anything* (and enjoy doing it!), use the web interface at
http://listserv.muohio.edu/archives/archives.html
Problems? Send e-mail to Robert F Schmidt <rschmidt@lib.muohio.edu>